Executive Assistant (PA) SFDCJP00016651

Posted 24 November 2021
Up to £19.23 per day
LocationCity of London
Job type Temporary

Job description

Executive Assistant

Temporary -31st January 2022

Salary - £19.23 per hour


Role Description:
We are looking for another dedicated Executive Assistant to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every assistant will have to utilize a unique skill set based on their executive's job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing administrative team.

Your impact:
You will be supporting a number of our Country Managers based in UK & Europe. You will handle extensive diary management across multiple time zones. The ideal candidate should have a team player mentality with an "all hands on deck" attitude. This is a great opportunity for a proactive, self-motivated candidate with professional experience supporting senior executives, exceptional attention to detail, a natural ability to multitask, and the ability to manage proactively within a very dynamic, fast-paced environment, with constantly evolving priorities.

Core Responsibilities:

· Manage the day to day schedules in such a way that the executives are able to complete their obligations in an organized, efficient way; juggling multiple requests across multiple time zones.

· Handle all administrative tasks including expense reporting, logs customer meetings, sends invites & email campaigns.

· Provide organized administrative support with follow-up on actions and deliverables; errs on the side of over-communicating.

· Coordinate customer meetings and events with Marketing, account teams, and executive customers.

· Build trust with the team to keep a pulse on the team culture, and with internal business partners and other administrative staff across the company to collaborate effectively.

Minimum Requirements:

· Related experience supporting a senior executive - in a fast-paced environment.

· Project and/or event coordination experience needed at an intermediate complexity.

· Great communication skills

· Ability to work well under pressure in a fast-paced, deadline-driven environment with a high degree of accuracy.

· Business and technically savvy: knows when and how to use AI to his/her advantage.

· Skillful execution of administrative activities, with high attention to detail, organization and process.

· Experience with the setting up and management of virtual meetings and tools e.g., Zoom, Google Hangouts and conference calls.

Additional Desired Skills/Traits

· Comfortable supporting a US-based executive; virtual assistance experience a bonus

· Demonstrated ability to anticipate needs and identify gaps before they arise, and jump in without being asked

· Demonstrate ability and willingness to continuously acquire new competencies, maintain professional networks, participate in professional organizations

· Executive presence and customer-centric orientation.

Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.

As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.